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Information pursuant to Art. 13 GDPR for clients, suppliers, other communication partners 87u

Thank you for your interest in our company. The protection of your personal data is of particular concern to us. In accordance with Art. 13 GDPR (General Data Protection Regulation), we are obliged to provide you with certain information on the collection, processing and use of your personal data. We therefore process the data that we receive from you when you contact us or that you provide to us as part of the resulting business relationship exclusively on the basis of the statutory provisions (in particular GDPR, BDSG). In this data protection information, we inform you about the most important aspects of data processing in the context of our business activities.

Responsible party

it’s OWL Clustermanagement GmbH
Zukunftsmeile 2
D-33102 Paderborn

Telephone: +49 5251 297370
Fax: +49 5251 2973790
E-mail: info@its-owl.de
Managing directors: Prof. Dr Roman Dumitrescu, Günter Korder

Data Protection Officer

The company data protection officer of it’s OWL Clustermanagement GmbH can be reached at the following contact details:

Viktor Pidde

bITs GmbH
Detmolder Street 204
D-33100 Paderborn

Paderborn, Germany

Phone: +49 5251 6889480
Fax: +49 5251 6889484
E-mail: datenschutz@its-owl.de

Purposes of the data processing of personal data and the legal basis / categories of personal data that are processed:

When you contact us or enter into a business relationship with us as a client or supplier, we collect the following information:

  • Title, first name, surname,
  • Valid e-mail address,
  • Name of the company,
  • Function / position in the company,
  • Address,
  • Telephone number (landline and/or mobile),
  • Other personal data that we require to fulfil our contractual obligations with our clients,

This data is collected for the following purposes:

  • to be able to identify you as our business contact,
  • to correspond with you,
  • to fulfil our contractual obligations with our suppliers and clients.

The legal bases for processing your personal data are

  • Art. 6 para. 1 lit. a GDPR (consent of the data subject),
  • Art. 6 para. 1 lit. b GDPR (for pre-contractual measures or for the fulfilment of a contract),
  • Art. 6 para. 1 lit. f GDPR (legitimate interest of the controller).

Processing of your personal data on the basis of legitimate interests

If we process your personal data on the basis of legitimate interests, these interests consist of

To store and process your contact details and communicate with you,
to provide you with information about our company and our products and/or services,

Recipients of your personal data

Your personal data will be forwarded to external contractors who carry out certain activities for us as part of order processing in accordance with Art. 28 GDPR and to public authorities. These activities include, for example, IT services, maintenance activities and dispatch activities.

Possible recipients are

  • Web-based CRM system
  • IT service provider
  • Marketing support for OstWestfalenLippe GmbH
  • Support in the area of strategy/R&D from the Fraunhofer Institute for Mechatronic Systems Design IEM

In addition, we also forward your data to external bodies if we are obliged to do so for legal reasons.

Duration of storage

Personal data that is stored due to statutory retention obligations is deleted as soon as the obligation to retain it no longer applies.
Otherwise, personal data will be deleted if the purpose of the processing no longer applies or if it is no longer required to fulfil the purpose.
Personal data that we store based on the consent of the data subject in accordance with Art. 6 para. 1 lit. a GDPR will be deleted if the purpose of the processing no longer applies or if the consent is revoked.

Rights of data subjects / right to lodge a complaint

In accordance with Art. 15 GDPR, you have the right to request information about your personal data processed by us. In particular, you can request information about the processing purposes, the category of personal data processed by you, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the existence of the rights to rectification, erasure, restriction of processing or objection, the existence of a right of appeal to a supervisory authority, the origin of your data if it was not collected by us, as well as the existence of automated decision-making including profiling and, if applicable, meaningful information on its details.

In accordance with Art. 16 GDPR, you have the right to demand the immediate correction of incorrect or the completion of your personal data stored by us.

In accordance with Art. 17 GDPR, you have the right to request the deletion of your personal data stored by us, unless there is a legal basis that authorises or obliges us to continue storing the data.

In accordance with Art. 18 GDPR, you have the right to request the restriction of the processing of your personal data if

  • the accuracy of the personal data is contested by you, for a period enabling us to verify the accuracy of the personal data
  • the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead
  • we no longer need the personal data for the purposes of the processing, but you require the data for the establishment, exercise or defence of legal claims
  • you have objected to processing pursuant to Article 21 (1) GDPR pending the verification whether our legitimate grounds override your grounds.

In accordance with Art. 20 GDPR, you have the right to receive your personal data that you have provided to us in a structured, commonly used and machine-readable format or to request that it be transferred to another controller.

In accordance with Art. 77 GDPR, you have the right to lodge a complaint with a supervisory authority if you believe that the processing of your personal data violates the GDPR.

Right to withdraw consent

In accordance with Art. 7 para. 3 GDPR, you have the right to withdraw your consent to us at any time. The consequence of this is that we may no longer continue the data processing that was based on this consent in the future. The legality of the processing carried out on the basis of the consent until the revocation is not affected by the revocation.

Right to object

If your personal data is processed on the basis of legitimate interests in accordance with Art. 6 para. 1 sentence 1 lit. f GDPR, you have the right to object to the processing of your personal data in accordance with Art. 21 GDPR, provided that there are reasons for this arising from your particular situation.

Provision of your data

The provision of your personal data is necessary for the provision of our services in the area of production or delivery of our products. If this data is not provided, we will not be able to provide our services in certain cases. It is generally not necessary for suppliers to provide us with personal data.